Workflows & Cases

Never miss a time bar again

Hevi reads your contract and builds the process — every variation, claim and delay as a flowchart with the deadlines baked in. Open a case and you get a live instance that tracks every step, every task and every due date through to close-out.

1
Extract the workflowsHevi finds every contractual process in your contract.
2
Flowcharts with deadlines built inPlain-English summary and a link to the source clause.
3
Open a live caseA running instance with the time bars counting down.
4
Work it — tasks, docs, audit trailAssignments, templates and a full activity log.
5
Live claims registerEvery case, value and due date in one view.
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Cases

6 workflows extracted from Green-Valley-Subcontract.pdf in under 2 minutes
Variations4 steps · embedded deadlines
✓ Extracted
Delays & Standby5 steps · embedded deadlines
✓ Extracted
Progress Claims6 steps · embedded deadlines
✓ Extracted
Production Relief Event5 steps · embedded deadlines
✓ Extracted
Disputes4 steps · embedded deadlines
✓ Extracted
Send variation notice⏱ 7 days
Wait for client to approve⏱ 28 days
If no response → follow up1 day
Principal approves amount⏱ 7 days
Invoice approved amount⏱ 28 days
Plain-English summary

A variation must be notified within 7 business days. The Principal then has 28 days to approve; if no response, the Contractor follows up before the amount can be invoiced.

📄 Built from the contractp.43Open ↗
VAR-006New scope — Eastern Decline
Front page
Workflows
Documents
Tasks
Activity
Live instance — deadlines carried through from the contract, tracked to close-out
⏱ Current step:  Send variation notice7 days to go
Send variation notice▶ 7 days to go
Wait for client to approve⏱ 28 days
Principal approves amount⏱ 7 days
VAR-006New scope — Eastern Decline
Front page
Workflows
Documents
Tasks
Activity
Tasks & subtasks
Issue variation noticeAssigned to J. Smith · Notification group: Commercial
Due in 4 days
Attach scope & cost breakdownRequired before next step
Due in 6 days
Linked from AI Monitors & templates
Vent-outage email Site diary · 4 Jun Variation-Notice-Template.docx
Activity feed · audit trail
J. Smith assigned task “Issue variation notice”30 Jun · 09:14
Hevi linked vent-outage email from AI Monitor30 Jun · 08:50
B. Gyngell created case from Variations workflow30 Jun · 08:42
Your live variation / claims register — filter by workflow, aggregated across every project at dashboard level
CaseNameStatusValueStep dueWith
VAR-002Latent conditionsActive$80k10/03 ⚠JS
CHO-002Missing ore Q4Active$40k12/03 ⚠BG
VAR-004New ground supportActive$25k02/04JS
VAR-006New scope — E. DeclineActive$62k07/04JS
DEL-001Rain delayOn hold$18k—BG
Contract — Page 43PDF · p.43
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Step 1. Hevi reads the contract and extracts every step-by-step process — variations, delays, claims, disputes — with the contractual deadlines built into each one.